REFUNDS and Cancelations

It is not always possible to predict the need to cancel or reschedule a class and we understand that. Please understand that we, as a charitable organization, cannot always offer refunds. We will always be willing to work with you on finding a time to reschedule your attendance for the class of your choice. 


Due to the recurring nature of our adult classes, and our charitable work with historically excluded youth, there are no refunds except in "extraordinary circumstances". Your ticket, however, is infinitely valued so you can apply it to any upcoming events. Adult classes have a minimum attendance of 10 participants. We always give our participants one weeks notice for the postponing of classes due to under enrollment. Because our adult classes support our work with youth from historically excluded communities, it may help you to consider this a charitable donation to increasing historically excluded or marginalized youth access to nature based education. If you believe your cancellation falls under "extraordinary circumstances" you may contact us and based on our assessment we will give you an 80% refund which is the cost of your ticket minus the amount of money that goes permanently into our purpose fund.


In Adventures we often work with third party outfitters. As a result Adventure tickets are non-refundable. All sales are final. Refunds will only be made available if the the class is cancelled or rescheduled by Black Oak Wilderness School administration. 



Summer camp weeks canceled at least 2 weeks in advance will receive a full refund. Cancellations that occur after the two week grace period may be partially refunded but will be handled on a case by case basis. Sick days will be refunded if called in 24 hours in advance except in special cases (covid). If you knowingly and with forethought forge or present false vaccination documents or PCR results for Camp, your registration fee will be forfeit and your student will be unable to attend camp. If camp must be cancelled or rescheduled you will receive a refund in full one week before your camp's start date. Credit card transactions may take 1-3 days to post to your account.

Drugs and alcohol


It is illegal for students under the age of 21 to possess alcohol, tobacco (nicotine), or cannabis. If a student is found with these or any other illicit substances during BOWS programs we will call parents immediately and ask them to pick up their student. We will follow up with that student and their parents by having a mediated restorative justice conversation before considering if that student will be allowed to return to programs. This is a health and safety concern. We allow students to participate in risky activities... if a student is intoxicated or encouraging other students to be intoxicated while we are leading one of these activities, then they put both themselves and the group at risk and may not be welcome back. Parents will be asked to pick up students immediately and a supervisor will schedule a time for a restorative conversation. There are no refunds for students who are asked to leave camp for behavioral reasons. 


Alcohol and cannabis use may be allowed during adult camping classes but must be relegated to times when we are not leading dangerous or risky activities. A beer or two with dinner is not a big deal but must be moderated to an appropriate level. Intoxication is unacceptable. We are also subject to the rules of each site that we use. Our High Sierra site prohibits open flame and all other sites have designated smoking areas. Drug and alcohol use is prohibited at all shop classes... because safety. If you become intoxicated at any of our classes we will kindly ask you to order a cab... and have you driven someplace safe to sleep it off at your own expense. No refunds will be issued. If that is unsatisfactory and you refuse to leave, we'll have you escorted by someone in uniform.

Inclusion/SAFE SPACE

We work very hard to make sure all people feel welcome at our programs. BOWS has a zero tolerance policy on bullying, discrimination, and hate speech. Discouraging language and/or behavior around historically marginalized communities including but not limited to communities of ethnicity, race, gender, sex, sexuality, relationship style, age, ability, or religion will result in immediate ejection from programs. In the absence of restorative actions, offenders may be asked not to return to any BOWS programs or events. No refunds will be given and half of your registration fee will be donated to an organization supporting the community you have harmed. The other half will be used towards scholarships for members of the harmed community to attend BOWS classes.


Unless you check the box to opt out of our photo policy, all photographs taken by Black Oak Wilderness School staff or volunteers are the sole intellectual property of Black Oak Wilderness School and may be used in advertisements both in print and online. Your picture or your student's picture may be posted on social media sites as well as here on our website.